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Procedure for preparing a Doctoral Thesis (Law: 3685/2008)

Candidates

 An application for the preparation of a Doctoral Thesis (DT) in the School of Dentistry may be submitted by:

  1. Graduates of Universities, TEI, A.S.PAI.TE or equivalent schools only if they hold a Master's degree.
  2. In exceptional cases and on a reasoned decision of the GA one can be accepted as a doctoral candidate without a M.Sc. if they are:
    • A graduate of Medicine or Dentistry, and in the 3rd year of specialization or have completed the specialty of Oral & Maxillofacial Surgery.
    • A graduate of Dentistry and holder of the specialty of Orthodontics.

In this case, the candidates are required to complete an organized course, defined by the GA under the PSP (N.3685 / 2008, Art. 9 par.3g).

Period for Applications

The School accepts applications from September 1st to May 30th each year and evaluates them twice a year, with deadlines on January 15th and June 15th.

Application - Documents

All interested individuals must submit:

  1. An application form with all fields filled in, showing the personal information, diplomas, a short research protocol, within the applicants field of interest, that the DT will examine and three faculty members who have been contacted and have agreed to supervise and guide the candidate.
  2. Degrees (copy of diploma, copy of the post-graduate thesis and DOATAP equivalency, if the title comes from a foreign University, transcripts of undergraduate and postgraduate grades)
  3. CV
  4. Three (3) letters of recommendation from faculty members who are well acquainted with the candidate
  5. Two recent passport photos

Evaluation of applications for doctoral theses is carried out by the Committee, which is designated by the CC from its members, and definitely includes the Ph.D. coordinator, and evaluates the applications in February and July.  After a personal interview with each of the candidates it recommends to the GA, which in turn makes the final decision on who to allow in the PhD Degree program.

Duration of Acquiring Doctorate Diploma

Duration for Case 1 (graduates of universities, colleges, A.S.PAI.TE. schools or equivalent, holders of Masters Degree)
The minimum duration for the acquisition of a Doctorate Diploma are three (3) full calendar years from the date of designation of the TAC (Tripartite Advisory Committee) (GA decision) according to N.3685 / 2008 arth.9, par.3v and the maximum six (6) full calendar years in accordance with the Internal Regulations of the School, until the date of the request to the Secretariat of the Department for designation of the seven-member Jury Committee.

Duration for Case 2 (exceptional cases of non-holders of Masters- Maxillofacial Surgeons and Orthodontists)
The minimum time limit for obtaining the doctoral degree is four (4) years, starting from the designation of the three-member advisory committee under N.3685 / 2008 arth.9, par.3g and a maximum of eight (8) full calendar years in accordance with the Internal Regulations of the School until the date of the request to the Secretariat of the Department for designation of the seven-member Jury Committee.

Expulsion of a doctoral candidate.

  1. Failure to submit annual progress reports on the course of the doctoral thesis.
  2. A long and unjustified absence of cooperation of the doctoral candidate with the three-member Advisory Committee.
  3. Unjustified delay in completion of the thesis.
  4. Failure to comply with obligations as set out in the Law and the Bylaws.

Preparation of the Doctoral Thesis

  1. The PhD student, once accepted by the GA to prepare the DT, will need to submit within three (3) months from the date of acceptance, to the Secretariat, a request for the designation of the advisory committee, for which he/she will propose the Supervisor and the committee members. All three proposed members must sign the application, stating that they accept the proposal of the candidate.
    The proposed Supervisor must be a member of the school and have the rank of Professor, Associate Professor or Assistant Professor. The other two (2) members may belong to the same or other school of the University or of another University of Greece or abroad, be University Professors retired due to age, ASEI professors, scientific personnel of TEI and A.S. PAI.TE, or Grade A, B or C researchers with Ph.D. of recognized research centers of Greece or abroad.
    Each faculty member may supervise a maximum of five (5) doctoral candidates (DC). Committee members should be active in the same or related academic field in which the DC is interested to prepare his/her thesis (N. 3685/2008, art.9, para.  2).
  2. The GA defines the TAC, which in cooperation with the candidate determines the subject of the doctoral thesis and the DC’s individualized program within three months of its designation. The subject and the program are submitted in writing and electronically to the Secretary of the School and approved by the CC. The previously mentioned two (2) should cover 180 ECTS out of which 100 ECTS relating to the preparation of the doctoral thesis and 80 ECTS in the individualized program.
    The date of designation of the TAC is defined as the start point for the acquisition of the DD (N.3685 / 2008, Article 9, para. 3b).
  3. The three-member Advisory Committee (TAC) in collaboration with the Ph.D. student submits a Progress Report to the GA at the end of each year (N.3685 / 2008 art.9, para. 3f).
  4. At the end of three or four years and the completion of the DC’s obligations (writing DT and correction by the TAC, acceptance of the final text for publication in scientific journals, successful completion of the courses, auxiliary support, payment of total tuition amount), the TAC shall request the designation of the seven-member jury by the GA.
    The seven-member jury committee comprises the three (3) members of the TAC and at least 4 faculty members of which 2 are from the school. The remaining can be faculty members of domestic or foreign universities, retired (due to age limit) university professors, ASEI, faculty of TEI or ASPAITE, researchers with doctoral degree and research grades A, B, C from within the country or abroad. All members of the examining committee must have the same or similar academic field in which the DC has prepared his/her thesis (N.3685 / 2008 art.9, para.4).
  5. After the designation of the seven-member Jury, the PhD student defends his thesis publicly, before the examining committee, which then considers the originality of the thesis and whether it is an original contribution to science. Approval for the DD requires the concurrence of at least five (5) members of the seven-member Jury (N. 3685/2008, art. 9, para. 4b). The date of the public defense of the DT is duly communicated to all the departments and clinics and is open to the public.
  6. The DC, before the proclamation of the doctorate, is obliged to deposit 15 final copies of the Dissertation to the concierge of the school, which are sent to all the Departments and Clinics (one issue per Department / Clinic).
  7. The DC submits an application to the School’s library and the DT, as well as a summary in Greek and English in order for the work or its summary to be posted on the digital library "Gray Literature" of the University of Athens (GA decision 4.23.2013).
  8. The Ph.D. student submits 2 final copies of the Thesis to the Secretariat of the School. One is sent to the National Documentation Centre, for which the doctoral student provides the requested data electronically to the National Documentation Centre.
  9. The promotion and swearing in of the Doctor is performed by the GA provided the candidate has successfully completed all of the above procedures prescribed obligations.

Personalized Programm

The Individual Program must include:

  • PhD Dissertation 100 ECTS
    Each Doctoral Thesis written in Greek should include an English text, of at least 1,000 words, in which the scope of the work, method, results and conclusions contained therein are described. Or if the DT is written in English it should include a Greek text of at least 1000 words in which the scope of the work, method, results and conclusions contained therein are described. If the experimental part of the DT involves patients or other live material it is necessary to obtain approval of the protocol for the School’s Research Ethics Committee, upon approval of the research protocol by CC (see www.dent.uoa.gr).
    If the thesis writing language is different from Greek, the GA designates the authoring language after application by the DC (N. 3685/2008, article 9, para. 4c).
  • At least one (1) foreign publication in a recognized peer reviewed international journal (part of the DT, as first author in the PubMed database) 20 ECTS
    The consolidation of ECTS is done by submitting the letter of acceptance of the final version of the work from the scientific journal, confirmation of the 3-member committee that the DC is first author and his work is part of the DT and the publication or the final version. The work/s is/are included (not only by title) in the individualized program submitted by the applicant for approval.
    The DC can prepare more than one publication, with no set upper limit.
  •  Assistance in teaching (in accordance with the instructions of the Head of the Department or Clinic) 30 ECTS
    This auxiliary support will concern the department, clinic or other educational employment of DC for eight (8) hours at least a week for four (4) academic semesters, under the responsibility of the Director of the Department or Dental Clinic. To confirm the corresponding ECTS the Director of the Department or clinic, where the DC assists the educational process, must send to the Secretariat of the School the necessary certification. PhD students who prepare part of their research for the doctoral thesis in universities abroad or foreign candidates will be examined accordingly.
  • Course in Teaching Methodology 5 ECTS (with the possibility of e-Learning)
  • Course in Advanced Biostatistics 10 ECTS (with the possibility of e-Learning)
    The DC can choose to obtain the rest of the CUs by:
  • Publication in a recognized Greek journal (part of the DT, as first author) 5 ECTS
    The consolidation of ECTS is done by submitting the letter of acceptance of the final version of the work from the scientific journal, confirmation of the 3-member committee that the DC is first author and his work is part of the DT and the publication or the final version. The work/s is/are included (not only by title) in the individualized program submitted by the applicant for approval.
  • Participation with a paper or communication at an international conference (the ECTS are recorded by submitting the Conference Program) 5 ECTS
  • The communication must be part of his/her doctoral thesis.
  • Participation with a paper or communication at a Greek conference (the ECTS recorded by submitting the Conference Program) 2 ECTS
  • The communication must be part of his/her doctoral thesis.
  • Following the successful completion of specialized courses by Greek or foreign Universities on the subject of the DT. In order for the DC to attend such a course, the 3-member committee will submit a proposal to the CC indicating the department, the university, the lecturer, and the course material. The proposal should be brought to the CC for approval at least six months before the start of the course (the ECTS are registered by submitting certification from the responsible faculty indicating the examination period, the degree, the successful completion of the base course) 5 ECTS.

There is the possibility to modify the individualized program of DC during his/her studies with a reasoned proposal by the TAC.

Facilities

The DC is entitled to:

  1. Academic identity card for three years
  2. Health and hospitalization coverage for minimum duration
  3. Student Loans
  4. Suspension of attendance for one (1) year for good reasons by reasoned decision of GA, after request by the DC, in accordance with Law no. 3685/2008, article 9, para. a and c and arth.6, par1d.

Fees

The DC pays tuition to the amount set by the GA during their admission for a doctoral thesis. The amount is paid in three (3) equal installments. The first installment is after the designation of the advisory committee, after three (3) semesters for the second and after four (4) semesters the third.